---
title: Roles and Permissions
description: >-
  The roles and their permissions are based on the life cycle of processes and
  the division of labor practiced in it.
search:
  tags:
    - konzept
    - rollen
    - rechte
    - berechtigung
    - zugriff
    - wer-darf-was
---
The roles and their permissions are based on the life cycle of processes and the division of labor practiced in it. Roles therefore focus on the management of processes and users, on the creation, responsibility and execution of processes, as well as on their release process.

## Roles [#rollen]

![Roles in Bpanda](/media/en/Roles.png)

Functions are tailored directly to the acting user roles

- **BPM Manager**

  BPM Managers are equipped with a special license in the account administration that allows them to import processes and use the integrated Modeler. With Bpanda, BPM Managers organize and manage the process landscape and the organizational structure of the company. Existing process hierarchies are adopted and linked to the initially imported processes. BPM Managers keep track of important topics such as quality assurance and compliance. BPM Managers have access to all versions of all processes as well as to the dashboard for risk management and can release risk analyses.
- **Designer**

  Designers are equipped with a special license in the account administration that allows them to import processes and use the integrated Modeler. Designers have access to all versions of all processes and can view released risk analyses via the Guide.

  Only Designers can be added as additional BPM Managers in the Process Space.
- **Process Owners**

  Process Owners are responsible for the content of their processes and implement them. They assign the roles in the process and manage the attachments (documents and links). To distinguish between specific competencies, process-specific responsibilities can be assigned to Process Owners as role labels.

  They develop and improve their processes together with the interested parties, for example by carrying out release processes with reviews.

  To control the risks and opportunities of the processes they are responsible for, they can record and assess them in risk analyses and define controls and responsibilities. They can view all recorded risk analyses.
- **Process Contributors**

  Process Contributors support the Process Owners with their professional expertise. They have access to all process versions and can also manage attachments. To distinguish between specific competencies, process-specific responsibilities can be assigned to Process Contributors as role labels.
- **Process Users**

  Process User is not a special role. Every user of Bpanda is a Process User and can generally see all processes in the valid version and – if available – in the version that has already been released but is not yet valid, as well as the attachments (documents, links, videos) belonging to them.

  Regardless of prior knowledge, the process content is intuitive to find and presented in an understandable way.

  Everyone can ask questions, see all answers and use other standard functions.

  Process Users can view released risk analyses via the Guide.
- **Process Participants**

  Process Participants have been explicitly assigned to one or more processes. These processes appear for the Process Participant under "Relevant Processes" in the respective valid version. They are automatically notified of changes to these processes.
- **Review Owners**

  Review Owners manage and carry out their reviews. They assign the roles in the review process, obtain the feedback of the Review Participants and organize the release workflow.
- **Review Participants**

  Review Participants have been explicitly assigned to one or more reviews. They take part in reviews of processes and are notified about them. Review Participants automatically become Process Contributors without notification.
- **Application Owners**

  Application Owners manage the applications assigned to them.
- **Risk Managers**

  Risk Managers are responsible for addressing the opportunities and risks of processes in the Process Space, have access to the dashboard for risk management, can view all recorded risk analyses and release them for all Process Users.

## Permissions [#berechtigungen]

For certain areas, Bpanda manages various permissions that are linked to certain roles.

### Processes and Process Maps [#prozesse-und-prozesslandkarten]

| Functions | Users | Participants | Contributors | Owners | Designers | BPM Managers | Review Owners | Review Participants |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Navigate and search | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| See valid process version | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| See released process version that is not yet valid | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| See attachments | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Questions and answers | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| See all process versions |  |  | ✓ | ✓ | ✓ | ✓ |  |  |
| Import and manage process versions |  |  |  | ✓ | ✓ | ✓ |  |  |
| Initially import and manage processes |  |  |  |  | ✓ | ✓ |  |  |
| Design and add processes |  |  |  |  | ✓ | ✓ |  |  |
| Manage process landscape and organizational structure |  |  |  |  |  | ✓ |  |  |
| Manage attachments |  |  | ✓ | ✓ | ✓ | ✓ |  |  |
| Assign roles (except review roles) |  |  |  | ✓ |  | ✓ |  |  |
| Block view of process |  |  |  | ✓ |  | ✓ |  |  |
| Relevant Processes / automatic notification |  | ✓ | ✓ | ✓ |  |  |  |  |

### Reviews

| Functions | Users | Participants | Contributors | Owners | Designers | BPM Managers | Review Owners | Review Participants |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Manage and release review version |  |  |  | ✓ |  | ✓ |  |  |
| Assign review roles |  |  |  |  |  | ✓ | ✓ |  |
| See and comment on review version |  |  |  | ✓ |  | ✓ | ✓ | ✓ |
| Assess review version |  |  |  |  |  |  |  | ✓ |
| Reviews / automatic notification |  |  |  |  |  |  | ✓ | ✓ |

### Risk Management [#risikomanagement]

| Functions | Users | Participants | Contributors | Owners | Designers | BPM Managers | Risk Managers |
| --- | --- | --- | --- | --- | --- | --- | --- |
| See released risk analyses via Guide | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Record and assess opportunities and risks |  |  |  | ✓ |  | ✓ | ✓ |
| Save templates for opportunity or risk |  |  |  | ✓ |  | ✓ | ✓ |
| Define control and responsibility |  |  |  | ✓ |  | ✓ | ✓ |
| See all recorded risk analyses |  |  |  | ✓ |  | ✓ | ✓ |
| Use risk management page |  |  |  |  |  | ✓ | ✓ |
| Manage templates for opportunity or risk |  |  |  |  |  | ✓ | ✓ |
| Release risk analyses |  |  |  |  |  | ✓ | ✓ |